Real Estate

Cloud storage for real estate firms

For ecosystems like Office 365 and G Suite, cloud backup and archiving for real estate agencies, brokers, escrow companies, inspectors, and other real estate-related services is a crucial component of best practises for safeguarding priceless data while adhering to Gramm-Leach-Bliley Act and FTC regulations.

Companies in the real estate industry, as well as those who support them, are expected to collect, maintain, and communicate extremely sensitive financial and personal data. Due to this, laws governing real estate enterprises mandate the following two broad data protection and security measures:

Data Security and Protection
Data Removal

The regulations' goals are to stop unlawful access to and use of consumer data, to safeguard and maintain it secure, and to make sure that when data is no longer required, it is disposed of securely.

Data security and protection for real estate

The Federal Trade Commission suggests the following five fundamental criteria for real estate data safety and security:

TAKE STOCK

Recognize the personal information that is stored on your computers and in your files.

SCALE DOWN

Only retain what is necessary for your business.

LOCK IT

Maintaining information security

PITCH IT

Get rid of your old stuff in a responsible manner.

Real estate companies are required to take many crucial procedures outlined in the legislation in order to prevent the loss of data, including email, SharePoint, and OneDrive data inside Office 365.

A real estate corporation might find itself unable to conduct business if data were to be destroyed, damaged, or subjected to encryption hacking. Automated daily backups of data make it possible to quickly and completely restore all copies in the event of a data disaster.

Significant Real Estate Rules

It’s interesting to note that some provisions of the Gramm Leach Bliley Act apply to companies in the real estate sector. Any business that uses, accesses, or holds consumer credit information is subject to the restrictions, including businesses that “provide real estate settlement services.”

The guidelines for the proper handling and disposal of consumer credit information provide information on the data management practises real estate companies must follow:

Part 682 of Title 16 of the Code of Federal Regulations is available online.

Scope, defined in 682.2(b). Any individual under the control of the Federal Trade Commission who keeps or otherwise has access to consumer information for commercial purposes is subject to this regulation.

682.3 (a) Standard for proper consumer data disposal. Anyone who keeps or otherwise has access to consumer information for commercial purposes must appropriately dispose of it by taking reasonable precautions to prevent unauthorised access to or use of the data in connection with disposal.

Further examples of reasonable practises businesses should employ to properly dispose of both physical and electronic consumer information are included in the regulations.

Simple Real Estate Data Backup and Archiving

For real estate organisations, JustCodify offers data backup and archiving solutions that protect, keep, and use journal archiving to guarantee that your sensitive customer data records are securely maintained for as long as you need them. In addition to lowering your storage needs, this gives you a SaaS service that is FTC and Gramm Leach Bliley Act compliant for managing your email and associated consumer real estate data.

Our technology ensures that all records are routinely kept in a central, military-grade secure cloud data repository and are 100% accessible. You may be confident that your real estate company is in accordance with consumer privacy and disposition requirements while keeping the highest level of safety and security thanks to the state-of-the-art security and legal hold mechanisms in place to defend against issues of tampering.

How JustCodify adheres to the FTC's five data protection principles

Making a list

Taking stock and scaling back are the first important steps in data backup. To ensure that data is safeguarded, secure, and accessible in the event of a data disaster, JustCodify offers backup, recovery, and archiving solutions for Office 365, G Suite Gmail, Exchange, Open-Xchange, and IMAP/POP3.

Scale back

Knowing what data types are stored, where they are, and when it would be appropriate to scale them back is equally crucial . Data is accurately tracked and, when necessary, scaled down so that only the data required for business is available using capabilities like advanced search, saved search, alarms, and those included with JustCodify solutions.

Close it

Data encryption is essential for safeguarding and securing real estate company information. Data is secure both in transit and at rest when employing military-grade encryption such as the 256-bit Advanced Encryption Standard (AES) in conjunction with highly secure cloud-based solutions.

Pitch It

Pitching, or more precisely discarding, data refers to both electronic and paper-based records. Utilizing integrated reporting solutions, such as JustCodify's Insights BI, guarantees that standards for data destruction are followed and that they are available for verification, should a third party so request.

Plan Ahead

Having documented plans for each type of incident, identifying people who can act when incidents happen, and giving the resources required to take rapid action to recover are all examples of planning ahead. The JustCodify Backup and Archiving solution's single pane of glass dashboard makes it much simpler to respond to security incidents with enhanced recovery options.