Law Firms and Email Regulatory Compliance
Email is frequently used in law offices to communicate with clients, coworkers, and the courts. Emails, attachments, calendars, and tasks all create a trail of evidence, so it's critical that they are effectively and securely stored and accessible at all times.
With the widespread adoption of cloud solutions like Office 365, email is now integrated with useful programmes like SharePoint (for collaboration), OneDrive (for storage), Groups (for participation), and Teams (for communication), making data compliance harder to monitor than ever.
However, not all law companies utilise Microsoft goods.
Many law firms use G Suite Gmail, Open-Xchange, Hosted Exchange, and other modern platforms, while their clients still use older IMAP or POP-based systems.
The difficulties with data management are numerous.
The demand for platform-agnostic data backup and archiving solutions has never been higher due to our reliance on several cloud technology ecosystems.
The difficulties that legal firms face in data handling include:
- Randoware dangers
- Deliberate or unintentional removals
- Regulation observance
- Court action is necessary
- Restrictions on data access, plus more
Law firms must adhere to regulations on data security, backup, storage, archiving, retention, preservation, discovery, and recovery just like any other type of business.
Email Archiving and Backup for Law Firms
Due to the sensitive information that must be safeguarded, archived, and easily accessible for litigation or routine reference requests, law firms are the top consumers of data archiving.
Attorneys make a living by finding, preserving, and presenting facts to tell an evidentiary tale. The profitability of a legal firm—and the success of your clients—depend on having the appropriate tools and procedures in place to safeguard and enable easy access to this data.
An email communication archiving solution ensures that records of the highest evidentiary calibre are routinely maintained in a central data repository, with cutting-edge security measures in place to prevent issues of manipulation.
JustCodify protects the email communications of law firms
Many facets of your law practice, as well as the businesses of your clients, might be impacted by litigation. Solutions like JustCodify Cloud Email Archiving are crucial since the majority of litigants are not equipped to handle the electronic preservation requests that could arise from an audit or litigation.
JustCodify Email Archiving was created specifically to satisfy the requirements of the legal sector. It provides compliant email archiving and includes capabilities like journaling, eDiscovery, audit logs, and legal hold. Additionally, we provide alternatives for flexible and infinite storage. There is no greater deal than that!
Our strong email archiving and backup solution consists of:
- admin panel with a single glass pane
- Incremental backup that is automated
- Simple data restoration
- Email archiving that complies with regulations
- advanced lookup
- armed forces-grade security
For instance, JustCodify in the cloud enables legal firms to have all of their Office 365 email communications secured (Exchange Online, SharePoint, OneDrive, Groups and Teams). Using no Microsoft products at all? No issue. In addition to G Suite Gmail, Open-Xchange, Hosted Exchange, and IMAP or POP3 email systems are all protected by JustCodify.
JustCodify Cloud Email Archiving is specifically designed to meet the unique requirements of the legal services sector.
Email archiving with capabilities like journaling, eDiscovery, audit logs, and legal hold is available from JustCodify. It is compliant-ready. Additionally, we provide alternatives for flexible and infinite storage. There is no greater deal than that!
Features of the Best Kind for Data Protection for Law Firms
Automation of Backups
With a few mouse clicks, automated backups can be easily set up for compliance or just to "set and forget."
Perspectives BI Analytics
Using an advanced analytics toolkit, you may detect usage patterns, spot problems, and suggest improvements.
Military-Grade Encryption
To ensure that your data is secure both in transit and at rest, JustCodify uses military-grade AES 256-bit encryption and TLS/SSL.
Continual Backups
Our solution finds and backs up only changed files which means your backup time is fast, and your storage is minimized.
A single glass pane
The setup, administration, management of user access, file restoration, and other tasks are all made simple by our dashboard.
Grain Restore
To make it simple for you to locate and recover a single email, a mailbox, or the complete email ecosystem, we offer granular restore.
